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LOS ANGELES UNIFIED SCHOOL DISTRICT Office of Outdoor & Environmental Education
Field trip approval process, note: this page does not apply to clear creek, point fermin, or day of discovery programs..
The teacher provides documentation to the school principal for the trip's approval.
Upon the principal’s approval, the SAA or teacher must email the approved trip packet to Operations at their Local District for LD approval.
NOTE: Your Local District may require additional documents. Please check before sending your packet to minimize the work load for all parties.
Upon Local District’s approval, Operations must email our office with the updated packet for our approval.
Once our office receives the updated packet, we will begin reviewing. If we’ve received all the right paperwork and the trip receives approval, the newly updated packet will be forwarded to your Local District and to Risk Management.
LOCAL DISTRICT dIRECTORY
Outdoor ed. forms, (checklist, approval form, and questionnaire), risk management & insurance services, (approved sites, approved charter buses, overnight insurance, etc.), parent & community services, reference guide ref-2111.1.
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Field Trips
Risk management, page navigation.
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Types of Field Trips (District Activities Only)
REGULAR CLASS FIELD TRIP -- A regular class field trip is one that takes place during the school day, is of an educational nature and relates to the unit under study, includes a certified employee of the District to supervise the group and is approved by the school Principal. EXTENDED DAY FIELD TRIP -- An extended day field trip is one that is initiated during the school day and extends beyond dismissal time or is conducted after school, on Saturday, Sunday, and/or a holiday and is approved by the school Principal. These trips would include participants in competitive and performing groups. Principals are responsible for ensuring supervision and transportation plans. SPECIAL FIELD TRIP - BEYOND 200 MILES AND/OR OVERNIGHT -- Special Field trips are those beyond 200 mils or overnight. All trips in this category must have prior approval by the Principal, by the Superintendent or Designee and the Board of Education. (Exception: Prior Board of Education approval is not always possible for athletic teams and other groups involved in tournament competition.) Principals are responsible for ensuring and approving supervision and transportation plans. The minimum supervision requirement shall be one adult per 15 students. An adult is a person 21 years of age or older. OUT OF STATE AND/OR FOREIGN TRAVEL FIELD TRIP -- Requests for approval for out-of-state or foreign travel for a student group should be made by the sponsor to the Principal early enough in the planning stage of the trip to allow the administration and Board of Education to approve, modify, or deny the request.
> Request for a Field Trip Form (Requires approval from Superintendent)
Parental Release Procedures and Written Consent
SPONSORED ACTIVITIES (Regular and Extended Day Field Trips) The written consent of parents and/or legal guardians must be obtained for every student participating in a field trip. This includes parents who will ride along with the students as chaperones. Permission slips must inform parents and/or legal guardians of the following:
- Name and description of the event
- Dates and times of departure and return
- Destination
- Mode of transportation to be used on the field trip
- Name of district employee(s) in charge of the field trip
- The parent/legal guardians must be informed of the potential hazards or dangers in the trip including bodily injury or death
The appropriate forms, which include a pre-incident release of all claims under terms of Education Code Section 35330, should handle most situations. Notwithstanding the terms of Education Code Section 35330, a district is liable for safety of students while on a field trip. Case law requires school districts use ordinary care when supervising students or else the district can be held legally liable for injury sustained by a student during the course of a field trip.
> Student Participation in Sponsored Field Trip Form
OVERNIGHT SPONSORED ACTIVITIES The following steps are applicable to a District sponsored special field trip, overnight field trip, or out of state and/or foreign travel field trip:
- A completed District Overnight Field Trip form, for either an adult or student participant, is always required and must be completed in addition to any forms required by the event venue. The waiver portion of these forms cannot be altered without permission from Risk Management. Information regarding the nature of the field trip, level of supervision, vendor selection, travel arrangements, and a detailed itinerary of all activities related to the trip must be attached to the field trip form. Individuals cannot participate without the full completion of the form. The description should state that reasonable efforts have been made to insure that proper airlines, accommodations, and ground transportation have been chosen, but that there is no assurance of same.
- Parents of students that require assistance with medication should provide a medication authorization signed by the student’s treating doctor. The school nurse should be consulted on arrangements that are required for students with special medical needs including any assistance with medications that will be provided by an adult volunteer.
- Lodging arrangements should be stated and acknowledge if there will not be certificated supervision.
- Whenever practical, the school principal should select camps for overnight trips that provide for emergency medical services and medical services for students with special needs.
- Students and parents should be reminded that the District's policy on student behavior is the same on the trip as it is at school. Students who are caught in violation of the policy are subject to the regular disciplinary procedures including being sent home at the parent's expense.
- Site Administrators are responsible to ensure compliance with all guidelines established for special, overnight, and out of state field trips.
- Copies of the completed and signed Field Trip forms, providing for emergency treatment of students, should be taken on the trip.
- Where an event/venue requires a contract with the District, a copy of the contract should be sent to Risk Management for review prior to signing.
- Contact Risk Management should the event/venue require a Certificate of Insurance.
The most important factor is to insure that parents are informed of every step and that they acknowledge in writing and agree with planned protocol; and then, of course, it is important to see that the protocol is strictly followed.
> Student Participation in Overnight Field Trip Form > Adult Participation in Field Trip Special or Overnight Form
HIGH RISK ACTIVITIES The Alliance of Schools for Cooperative Insurance Program (ASCIP) recommends the following student/parent release form be completed for District Sponsored Voluntary High Risk Activities. Examples of high-risk activities include but are not limited to horseback riding, surfing, skiing, adventure hikes, camping, and more. If a site is unsure whether the activity is high risk, please contact the District's Risk Management Office at 310-450-8338 x310.
> Assumption of Risk for Participation in Voluntary Activity/Program <
GUIDELINES ON CO-SPONSORED FIELD TRIPS When all or a portion of a Regular, Extended Day, Special, Overnight, or Out of State Field Trip is paid for by an organization such as the PTA or another type of vendor/party the Alliance of Schools for Cooperative Insurance Programs (ASCIP) recommends the District Co-Sponsor the event or activity. A good rule of thumb in determining if the District is Co-Sponsoring the event is when the District is reporting the student's attendance as part of its average daily attendance during the date and time of the event or activity. If an event or activity is co-sponsored, use the appropriate student/parental release form referenced in this guidelines. Students and parents should be informed that the event or activity is co-sponsored by the District. When an event is co-sponsored, the other party co-sponsoring may request the parent sign their own student/parental release form.
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Risk Finance and Insurance Services Contacts | Property & Liability | Insurance Compliance | FAQ
- Field Trips
Insurance Compliance works closely with Principals, Regional Offices, the Division of Instruction, and the Office of Environmental Health & Safety (OEHS) to ensure field trips by LAUSD students are not only academically stimulating, but occur in a safe environment.
Things to Remember:
- Overnight trips, out-of-state trips , and sites not on the pre-approved list require the prior approval of the Regional District and Risk Management.
- All overnight field trips to pre-approved sites require approval of Regional District and Risk Management.
- Please provide 45 days for evaluation of all non-routine, overnight, or out-of-state trips.
Click here to access and submit Field Trips
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Nonpublic Agency Behavior Intervention Implementation (NPA BII) Insurance Compliance Status:
To facilitate field trip certifications with NPA BII as chaperones, the Risk Managements' Insurance Compliance Unit is pleased to provide you with access to the NPA BII Insurance Compliance Status List. The NPA BII Insurance Compliance Status list includes the Agency's most up-to-date insurance compliance status.
- If an Agency is listed as compliant , then they may accompany assigned students on field trips and ride the provided bus transportation.
- If an Agency is listed as noncompliant , they will need to provide a valid Certificate of Insurance that adheres to the District's insurance guidelines, to accompany students on a field trip.
If you require guidance regarding NPA BII funding for overnight field trips or extended camp activities, please contact the Nonpublic Services Support Branch at (213) 241-6282.
Click below for the NPA BII Insurance Compliance Status list:
NPA BII Insurance Compliance Status list
ANNOUNCEMENTS
iFieldTrip Resource Page
iFieldTrip Trainings on Zoom have been replaced by training on MyPLN.
Approved Charter Bus List
Field Trip Approved Site List
Field Trip Handbook (Ref 2111.0)
Field Trips Required Documents
iFieldTrip MyPLN Training
Guidelines On Use Of Privately Owned Vehicles
Care, Custody, & Control Letter (Template)
Virtual Field Trips
Virtual Field Trip Options
Voluntary Student Accident Insurance:
For additional information please visit Insurance Group, Inc.
Blanket Field Trip Form
Claim Form
Cobertura de accidentes para estudiantes Folleto
Field Trip Coverage Online Instructions
One-Time Field Trip Form
Student Accident Coverage Brochure
Voluntary Coverage Online Instructions
Payment Must be Mailed to Insurance Company at least 7 (seven) days prior to trip.
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Korolyov or Korolev is an industrial city in Moscow Oblast, Russia, well known as the cradle of Soviet and Russian space exploration. As of the 2010 Census, its population was 183,402, the largest as a science city. As of 2018, the population was more than 222,000 people. It was known as Kaliningrad from 1938 to 1996 and served as the leading Soviet center for production of anti-tank and air-defense guns. In 1946, in the aftermath of World War II, the artillery plant was reconstructed for production of rockets, launch vehicles, and spacecraft, under the guidance of Russian scientist and academician Sergei Korolev, who envisioned, consolidated and guided the activities of many people in the Soviet space-exploration program. The plant later became known as the RKK Energia; when the Vostok space vehicle was being developed, this research center was designated as NII-88 or POB 989.
More information and contact
Wikipedia https://en.wikipedia.org/wiki/Korolyov,_Moscow_Oblast
Official Website http://www.korolev.ru/
Coordinates 55°55'13.763" N 37°49'57.464" E
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Field Trips ; Risk Management and Insurance Services works closely with Principals, Regional Offices, the Division of Instruction, and the Office of Environmental Health & Safety (OEHS) to ensure field trips by LAUSD students are not only academically stimulating, but occur in a safe environment.
iFieldTrip (ifieldtrip.lausd.net) is the online field trip request system replacing the paper approval process. Based on trip details input by the requestor, the system triggers the appropriate approvers to certify online. Requestors and approvers can check a trip's status at any time.
REF-2111.1 Field Trip Handbook: Reference Guides. Download
LAUSD- FIELD TRIPS Local District Northeast Operations ... Risk Management (some trips may require review or inspection by Office of Environmental Health & Safety or the Outdoor Education unit in Beyond the Bell Out-of-Country No School Principal Local District Office Risk Management Board of Education (delegated to Superintendent) APPROVED ...
The Division of Risk Management will then review for safety and insurance. Group Travel accident/illness insurance must be purchased for the students. Please allow up to 45 days for processing. FIELD TRIPS OUT OF THE USA . All field trips to a foreign country must have Board of Education approval at least 45 days prior to scheduling the trip ...
Division of Risk Management & Insurance Services ... POLICY: This policy applies to the use of private vehicles by (1) Los Angeles Unified School District employees during the course and scope of the employees' approved employment duties and activities. AND (2) employees, parents and other volunteers on district approved field trips. MAJOR ...
FIELD TRIP APPROVAL PROCESS. NOTE: This page does not apply to Clear Creek, ... the newly updated packet will be forwarded to your Local District and to Risk Management. LOCAL DISTRICT dIRECTORY . VIEW NOW. OUTDOOR ED. FORMS ... LOS ANGELES UNIFIED SCHOOL DISTRICT Office of Outdoor & Environmental Education. 333 S. Beaudry Avenue, Los Angeles ...
Regarding Online System Issues. Field Trip Team: [email protected]. Regarding Insurance/Pre-approved Sites/Policies. Risk Management: [email protected] 213-241-0329. Regarding Bus Information. Transportation Dispatch: 1-800-LA-BUSES or 1-800-522-8737. Regarding Athletics. Athletics Office: [email protected] 213-241-5847.
RISK SIMPLIFIED. RESOURCES: • School Liability Handbook. • "School Liability Handbook" Webcast. TIONS:ERIC LUCEROEIA's Sr. Risk Control Sp. ed risk management.Best Practices for Supervising Overnight Field Trips & ExcursionsWhen field trips and excursions ex. end overnight, careful planning and execution is needed to prevent an injury ...
Field Trips & Outdoor Education. LA Unified understands that place-based experiential learning is a crucial component of sustainability education and ecoliteracy. Below are some local opportunities for interactive outdoor education, beginning with the District's Beyond the Bell and Office of Outdoor and Environmental Education.
If a site is unsure whether the activity is high risk, please contact the District's Risk Management Office at 310-450-8338 x310. > Assumption of Risk for Participation in Voluntary Activity/Program <. GUIDELINES ON CO-SPONSORED FIELD TRIPS. When all or a portion of a Regular, Extended Day, Special, Overnight, or Out of State Field Trip is paid ...
Parents and Employees: Individuals who transport High School students (other than their children) to and or from District-sponsored events must complete and submit a driver registration form to the Risk Management department (see the attached form, Driving Instructions & School Driver Registration Form).This form MUST be submitted TWO WEEKS BEFORE driving students.
An Academic Field Trip is defined as a course-related activity that serves educational purposes and occurs outside of the classroom at a location other than on the campus at which the course is regularly taught. These trips are generally led by faculty as part of the course curriculum and required for class credit.
Field Trips . Risk Management and Insurance Services works closely with Principals, Regional Offices, the Division of Instruction and the Office of Environmental Health & Safety (OEHS) to ensure field trips by LAUSD students are not only academically stimulating, but occur in a safe environment.
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Korolyov or Korolev is an industrial city in Moscow Oblast, Russia, well known as the cradle of Soviet and Russian space exploration. As of the 2010 Census, its population was 183,402, the largest as a science city. As of 2018, the population was more than 222,000 people. It was known as Kaliningrad from 1938 to 1996 and served as the leading Soviet center for production of anti-tank and air ...
Division of Risk Management provided training to Local District staff in Fall 2021 and continues to offer training as requested. In addition, schools may refer to the ifieldtrip resource page - provides links to ... The LAUSD Transportation Field Trip Request System was used only to order an LAUSD bus. The ifieldtrip system manages the trip ...
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Division of Risk Management and Insurance Services. Page Navigation. Home; Benefits Administration; ... Field Trips; Fingerprinting Program; ... Los Angeles Unified School District. Headquarters - 333 South Beaudry Avenue, Los Angeles, CA 90017. Phone: (213) 241-1000.
OEHS, Risk Management, Local District and Superintendent. The additional approvals in the latter ... Los Angeles Unified School District field trip guidelines conform to California Education Code: Excursions and Field Trips, Sections 35330-35332. Sources: Education Codes §35330-§35332 and §220, Excursions and Field Trips, Penal Code § 422.5 ...
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