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University Travel Services

University Travel is a unit of the Comptroller’s office responsible for the processing of travel advances and travel reimbursements.

NCAT University Traveler

Chrome River is the University's travel management and expense system. This system has replaced the manual travel process and provides functionality for employees to automate the travel card approval, reconciliation, and reimbursement process.

To access the Chrome River system using single sign on credentials, click on the logo

The Test environment can be accessed here .    

The University Travel Department recommends travelers consult with Direct Travel (formerly known as Aladdin Travel) for booking airfare. Please contact Direct Travel at (336) 768-1680.

• Effective 1/1/24 by the NC Office of State Budget and Management (OSBM), mileage for personal vehicle use is $0.67  (IRS rate) per mile.
• Alternatives to utilizing personal vehicles for state business:  
• Rental Car - State Contract 975B-Vehicle Rental Services
• University Motor Fleet/Vehicle Services  - (336) 285-4591
• Effective 7/1/23, Meals Per Diem Rates are as follows: 

Meals per diem is reimbursed for overnight travel only.

International Travel

• Starts with the Office of International Affairs - Click here to start .
• The Travel Exception form is no longer required for international travel.
• Chrome River Fund Request 
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• Real ID's will be required on May 7, 2025, to board domestic flights and access certain federal facilities.
• Click here to learn more about  All University Travelers/TSA Update .
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University Travel  1601 East Market Street Suite 226, Dowdy Administrative Building Greensboro, North Carolina 27411 Phone: 336 334-7684

Sonya Foster, Travel Card Administrator 336.285.2998 [email protected]

Top 10 University Group Travel Programs

Ready for an A+ group travel experience? Whether you are a first year undergrad or finished your degree years ago, university group travel programs are an amazing way to see the world. Learn, explore and get insider tips from the experts. There’s nothing like having a hands-on learning experience at the most important sites around the globe. Combine your love of learning with your love of travel! Check out our ten favorite university group travel programs.

The Top 10 University Group Travel Programs

New york university.

The NYU Global Travel Team has joined forces with Destination Partners and WorldStrides to create comprehensive travel services for more than 400 destinations around the planet. With trips to more than 50 countries planned in the past three years, these guys know what they are doing. Organize a field trip or just nab discounts for your own group getaway .

Oregon State University

With countless adventures filling their calendar, OSU has a group travel program that is second to none. Explore the UNESCO World Heritage Sites along the Danube while sailing with a University group travel expert at your side to bring the history to life. To step back in time, explore the mummies and pyramids of Egypt while getting an insight into the world of 4,000 years ago.

Indiana University

Meet fellow students and graduates while you travel some of the world’s most remarkable places. Leave the arrangements to the university then sit back and enjoy. With upcoming trips like the Legends of the Nile tour guided by IU’s resident Egyptian expert and an endless array of European cultural tours, there’s something for everyone at Indiana U.

Stanford University

Get insider access and nourish your mind with Stanford’s world class University group travel program. Go on a Patagonia Field Seminar and take in the natural beauty of South America. See James Joyce’s old haunts and explore the literary history of Dublin. Ready for something more exotic? Follow in the footsteps of Marco Polo and venture into the Far East.

Miami University

Join the official Miami University group travel program, the Miami Explorers! Discover the hidden gems of Cuba , sail the south Pacific, study the Galapagos Islands or uncover the wild side of Alaska.

University of Illinois

See the world with the University of Illinois’ Explorers travel program. Bask in the sun and take in the culture of the Grecian Delights tours spanning from Istanbul to Athens. Live it up on the Captivating Mediterranean tour from Barcelona to Athens. Chill out on a tour of Antarctica. Explore Tahiti, French Polynesia or head to the jaw dropping Machu Picchu. Whatever you like, the University of Illinois group travel program has got it!

Smithsonian University

See the planet with world-class scientists and historians at your side. Thanks to a partnership between the Smithsonian Institution and WorldStrides, you can explore every corner of the globe. Spend Inauguration Day 2017 in Washington DC to see history in the making. Gawk at the pandas and learn about conservation in China with the experts. Travel from Washington DC to Moscow for a first class education in space exploration.

University of Chicago

The U of Chicago’s Oriental Institute has one of the most impressive University group travel programs in the the United States. See the Wonders of Ancient Egypt, explore the Splendors of Georgia and Armenia or learn about the Ancient Land of Persia for the adventure of a lifetime.

University of Michigan

Feeling inspired to plan your own adventure? Thanks to an alumnus gift, students at U of M can now apply for $1,000 in student group travel funding to help to create the itinerary of a lifetime . It’s time to start planning!

North Carolina Central University

Explore the hidden side of the United Arab Emirates, have moon cakes in Beijing or discover the rich cultural heritage of South Africa with the extraordinary the North Carolina Central University group travel program.

Even if your school doesn’t have an active university group travel program, you can still take advantage of your student status. From airfare to train tickets to accommodation to entrance fees to coffee, you can get a reduced price on nearly everything when you are in school. Wherever you go, keep your student card handy and ask about discounts.

Your university didn’t make the cut? Never fear! You can take your college experience into your own hands by forming your own student travel group. Take advantage of WeTravel's group travel planning tool to go on everything from career treks to alternative spring break trips.

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Welcome to Travel Management Services

Before You Travel

• First time traveler? Register with Concur Travel
• Get your Travel Authorization
• Apply for a University Travel Credit Card
• Prepare for International Travel
• Review Airline Baggage Requirements

Book Your Travel

• How to Book Travel
• Self-Service Concur - Book flights, cars, and lodging
• Full-Service Anthony Travel - Book flights, cars, busses, and lodging
• Need a Rental Car?
• Reserve your Austin airport parking

During and After Travel

• Domestic (US) Travel Problems? Get Help
• International Travel Problems? Get Help
• Reimbursements
• Know Your Rights - Airline Customer Service Requirements

Travel Forms

• Texas Hotel Occupancy Tax Exemption Certificate
• Texas Motor Vehicle Rental Tax Exemption Certificate
• First / Business Class or Seating Upgrade Purchase Request
• Rental Car Direct Billing Request

How Soon Should You Get to the Austin Airport?

Travel Management Services' staff supports UT's colleges, schools, and units providing travel expertise and  consulting to assist with all of the university’s unique business travel requirements. Learn more about Travel Management Services.

Contact & Feedback: 

• Feedback or Kudos
• Phone 512-471-6641
• Join our Teams Channel (Code n71ojra)
• Join our TMS travel updates listserv  
• Join our travel card listserv    

TMS Talks-A New Forum for Travel Training and Information.

Please join us every Thursday at 2:00pm for TMS Talks as we engage in travel-related topics. We have subject matter experts providing informative presentations, with plenty of time for you to ask questions about travel!  

We offer individual & departmental training as needed. Please reach out to TMS to schedule time with our staff to help you with your training needs.

Before You Book

Information on what to do and what to know when planning travel

Faculty & Staff Travel

All faculty & staff are strongly encouraged to book through georgetown travel services (gts). if you find a better travel rate on a competing site, please forward the quote so we can compare and improve offerings booked through gts .,     international travel for faculty and staff.

All full- and part-time members of the faculty, including adjunct faculty, and staff members participating in university-related programs, activities, or events abroad must follow the steps outlined for faculty and staff traveling without students  on the Office of Global Services website per the GU International Travel Policy . 

    Travel Expense Reconciliation

All university travel must be reconciled in GMS as travel is booked to the GMS ID of the traveler or travel coordinator. The job aid for submitting travel expense reports can be found in GMS .

    Booking Through Concur or an Agent

GU employees can book travel for themselves or guests/students through CONCUR . For complex travel or personal service, please feel free to work with an agent .

Group Travel

    coordinating group travel.

General Group Travel Advice

Georgetown Travel Services in partnership with CTP has dedicated agents ready to assist with your group travel for 10 or more, including airfare, hotels, ground transportation, and more. If you want expert advice and assistance, please call 1-800-810-2695 or email:  [email protected] or [email protected] for University Small Groups.

Self Service Group Travel Booking

You can book identical itineraries for up to 6 individuals using CONCUR . Each individual must be a Georgetown University employee.

After creating the itinerary for one person, you can click on the “Add Traveler” button, which will replicate the exact same itinerary and price. Choose the additional traveler’s name from the drop down list. Continue to add travelers up to six individual and then proceed to complete the booking.

    Ground Transportation – Domestic & International

If require a charter vehicle for a GU event or program, please consider the following:

Local (DC area)

Georgetown has a master agreement with Abe’s Transportation (CON-0009782). To make a reservation, email  [email protected] (new window) .

Domestic (non-DC area) Please follow the standard  contracts (new window)  process. 

International Please use the  International Standard Agreement  (new window) template and obtain evidence of insurance, or submit a Waiver of Insurance (WOI) with name of the company’s insurance provider.

If you need assistance with paying for an international charter, GTS  requires :

• Evidence of Insurance (COI or Insurer contract information)
• A copy of the agreement – either International Standard Agreement or Supplier Terms

For more information on international travel programming, please go to the  OGS website (new window) .

Student Travel

    incoming/returning students.

Students can use Georgetown Travel Services (GTS) to book travel contacting one of the university’s booking agents at +1 (855) 460-5352 or [email protected] . By booking through GTS, students will have access to University discounts with United, American, Delta, and Southwest Airlines. Should travel plans need to change, GTS agents can also work with these airlines to waive change fees for the student or assist in pursuing partial or full refunds, if necessary. Students and families will still pay for their own travel through GTS. 

    Domestic Travel for Students

Undergraduate students traveling within the United States on programs arranged by a student organization officially sponsored through the Division of Student Affairs should be in contact with Student Affairs for information about applicable policies and procedures.

Graduate students traveling within the United States for university-related purposes should be in contact with the department or center sponsoring the travel for information about applicable policies and procedures.

    International Travel for Students

For Study Abroad programs hosted by Georgetown University, please visit the Office of Global Education website

For Study Abroad programs not hosted by Georgetown University, please visit the Office of Global Services website .

All students completing university-related international travel must comply with the GU International Travel Policy . 

General International Travel Information

All Georgetown students, faculty, and staff engaged in university-related travel overseas must comply with GU’s  International Travel Policy . All faculty, staff and students must also comply with the  University’s Infectious Disease Travel Policy .  International travel resources and alerts  are available via the Office of Global Services website.

To help you learn as much as you can about your destination(s), take advantage of the numerous university resources available.  Lauinger Library  has a variety of informational resources, including country guides and international news databases. Before departure, all travelers should consult  U.S. Department of State Country Fact Sheets  and  International SOS country guides  on their destination, as these documents contain important information on issues such as medical care and US Embassy services. Non-US citizens should consult their equivalent agencies.

• Service Expectations
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Travel Services

The mission of Travel Services  is to deliver superior customer service to the Boston University community, to provide timely and accurate reimbursement processing, and to ensure compliance with Boston University policies and IRS and sponsor regulations.

University Travel

Travel on University business and for research, education and public service activities is a valuable and necessary activity for many of the University’s faculty, staff, and students as well as for official business visitors.  Expenses incurred for business travel and other business expenses are reimbursable when properly documented, approved, and in compliance with University policy and IRS and sponsor regulations.

Travelers should feel secure and comfortable when traveling and should neither gain nor lose personal funds as a result of business travel on the University’s behalf.  Only reasonable, necessary, and appropriate travel and business expenses will be funded by the University; expenses of a personal nature are unallowable and are the employee’s obligation.

Faculty and staff travelling and/or making arrangements for the travel of others should be aware of available University resources for ensuring the safety and protection of all travelers, and follow all related requirements as detailed in this document and in the related policies section.

All faculty and staff are required to use the University Travel Card when using University funds to make travel arrangements and when incurring travel and business related expenses during a trip.

In the conduct of University business, faculty and staff should maintain the highest ethical standards and should keep in mind their responsibilities as responsible stewards of University funds.

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