uchicago travel clinic

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Financial Services

• Preferred Purchasing Method
• Purchase Orders / Buysite
• Check Request/ePayment
• GEMS Department Representatives
• Travel Reimbursement
• Paying for Travel
• Insurance for Business Travel
• Making a Reservation
• Visa and Passport Assistance
• Preferred Printing Program
• Other Purchasing Practices
• Policies and Procedures
• Suppliers, Codes and Contracts
• Training and Support
• Documentation
• UChicago Travel

Helpful Tools

• Financial Systems
• Financial Systems Transformation
• Financial Statements

Find information on booking, discounts, policies, and forms for University business travel and special events.

Fox World Travel Portal

Your resource for:

• Making airline, hotel, and car rental reservations
• Researching University preferred hotels
• Seeking visa/passport advice
• Guest travel requests
• Concur training and FAQ's
• Travel Policies and more...

Travel Program Overview

Employee travel must be reported through the GEMS system.

UChicago Guest Travel Airline Ticket Request Authorization

Guidelines for Planning, Negotiating and Conducting Contract Review for Hotel and Event Agreements

Preferred Hotel Master Group Agreement

• Concur Travel is the online booking tool for UC employees to make travel arrangements. Visitors and students should contact the sponsoring deparment for further guidance regarding their individual travel arrangements.
• Concur Travel Help  or beginning January 7, 2019 call Fox World Travel at 888-209-7881 or 773-693-1908
• Setting up a Conference – The University’s designated travel agency can help you with group rates and meeting room reservations in the Chicago area or elsewhere.

Travel Agencies Fox World Travel

Fox World Travel is the only travel agency with access to the University’s negotiated airline, hotel, and car rental discounts. Therefore, in the interest of spending cost effectively, all airline, hotel (with the exception of Conference block space lodging), rail, and car rental reservations should be directed to Fox World Travel.  

Reservations may be made via the telephone, by email, or via the GEMS/Concur Self-Service On-Line Booking Tool.  

• Best practice:  Use the self-service GEMS/Concur booking tool to make new simple, point-to-point airline reservations and for all car rental and hotel reservation (unless you are attending an event or conference where rooms have been blocked).
• For agent-assisted telephone reservations: The best practice is to call a travel counselor, (888)-209-7881, (773)-693-1908, to assist with all new international, and complex, multi-leg journeys , or to make changes to existing reservations.
• For email reservations requests, contact Fox at [email protected]
• Visitors and students should contact the sponsoring department for further guidance regarding their individual travel arrangements.
• Meeting/Conference Service Support – Fox World Travel can help you with group airline rates and meeting room reservations in the Chicago area or elsewhere. Call Monday-Friday, 7:00am-7:30pm, (888)-209-7881 or (773)-693-1908, or by email at  [email protected]

University of Chicago Preferred Travel Agency  Fox World Travel, Inc.

Discount Programs Available for UChicago Business Travel The University has negotiated   airline, hotel, livery and car rental discounts only available through our Preferred Travel Agency, Fox World Travel.

Fly America Act The Fly America Act affects which airlines you are allowed to utilize when traveling on U.S. federal grants and contracts. Recent international treaties referred to as " Open Skies Agreements " provide a limited exception to the Fly America Act . In the United States-European Union Open Skies Agreement, travelers may use a U.S. flag airline or any European Union (EU) airline when traveling from the United States to EU countries. The following link Fly America Act   provides updated information on the federal regulation.

• Southwest Airlines
• United Airlines

Car Rentals

• Enterprise Rent-A-Car
• National Car Rental
• Car Sharing Programs

Hotel Accommodations

The University has negotiated  preferred relationships with hotels located in the Chicagoland area and around the world to offer discounted sleeping room rates, complimentary amenities and meeting space options.

Reservations can be booked via the self-service Concur booking tool, GEMS or by calling the University’s Preferred Travel Agency, Fox World Travel, (888)-209-7881 or (773)-693-1908.

If calling the hotel directly to book your reservations, please request "The University of Chicago rate" to receive the discounted rate and access to special amenities where offered.

• Chicago Area Hotels
• Worldwide Hotel Discount Program

Livery Service

• Livery Rate Sheet
• Crown Cars & Limo
• Fellowship Fleet Limo
• Pontarelli Group
• Smart Cars, Inc.
• Windy City Limo

Before you depart, review information on topics such as staying connected in a foreign country, hotel safety and commuting by car.

• Helpful Websites for International Travel
• Helpful Information for Travel to Beijing
• Helpful Information for Travel to India
• International Travel Tips
• Passport and Visa Assistance  
• UChicago Traveler UChicago Traveler is a secure website for students, faculty, and staff to register University-related international travel plans and contact information. The registry allows the University of Chicago to better assist its students, faculty, and staff overseas, including in emergencies or times of crisis. Once registered, you'll automatically be enrolled in the University's International Travel Emergency Assistance Program, as well as receive links for international travel information and policies, details about the University's overseas centers, and our Alumni clubs around the world.  
• Emergency Assistance When Traveling Abroad International SOS Card The University partners with InternationalSOS (ISOS) to provide assistance services to faculty, students and staff traveling overseas on University sponsored travel. ISOS can assist in the event of a life threatening medical emergency, natural disaster or political unrest. Please note coverage is not meant to cover non-life threatening medical emergencies. You need to be prepared to pay for non-covered services. ISOS can also assist you if you need information on local medical facilities, lose your medication, or need emergency translation or interpreter services for medical or security concerns. Always carry the ISOS ID card (printable copy above) with you while traveling internationally. In the event you are unable to access electronic devices you will need the account number to access services. You can download the mobile phone application ( https://www.internationalsos.com/assistance-app ). Call collect if necessary. The Risk Management website contains additional information.

University travel can be paid for by using the GEMS Card , by acquiring an advance or via personal funds. If personal funds are used, employees must seek reimbursement via the GEMS System .

Travel for all non-employees should be reported through the ePayment system . Employee travel must be reported through the GEMS system .

• 1202 Travel Policies and Procedures
• 1214 Non-Salary Cash Advances

UChicago Travel Additional Links

• University Preferred Travel Agency Fox World Travel 
• AT&T International Travelers: Avoid costly roaming charges
• Verizon International Travelers: Avoid costly roaming charges
• TSA shares tips for travelers with disabilities, medical devices, medical conditions
• Currency Converter
• Getting Around the Campus…and Beyond
• Insurance for Rental Vehicles
• Mileage Rates
• Per Diem rates
• Supporting Documentation Standards
• Travel Expense Matrix
• Vistor Information

Campus and Student Life

Quick links.

• UChicago Student Wellness

Emergencies

• Urgent Medical and Mental Health Care
• Medical Services
• Mental Health Services
• Health Promotion
• Student Insurance
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At the University of Chicago, students have access to coordinated and comprehensive medical care, counseling, psychiatry, and health promotion services targeted at building and maintaining overall wellbeing through UChicago Student Wellness. More information about all the services and programs listed below can be found on the UChicago Student Wellness website.

If a situation seems life-threatening, or if you need immediate treatment of very serious or critical conditions, go to the nearest emergency room or call 911.

University of Chicago Medicine’s Emergency Department is located at:

5656 South Maryland Avenue 773.702.6250

Urgent Medical and Mental Health Care

• Students seeking urgent medical care can call the Nurse Line at 773.834.WELL, available 24/7.  An experienced registered nurse can answer health care questions, explain potential care options, and, if necessary, help you find the nearest place to receive a diagnosis and treatment.
• Students seeking urgent mental health care can call 773.834.WELL during business hours. After business hours, call 773.702.3625 to speak with a therapist-on-call, available 24/7.
• Medical Services

UChicago Student Wellness provides students with primary, routine health care, such as physical examinations, as well as acute care for a wide range of complaints. If routine health care on campus is desired, it is recommended that students establish a primary care provider with a UChicago Student Wellness physician or nurse practitioner. Medical services include :

• Allergy Injections
• Contraception consultations
• Eating concerns support and assessment
• Flu vaccines
• Gynecological services
• Immunizations
• Laboratory testing
• Physical therapy
• Prescription refills
• Primary and acute care
• Psychiatric consultations
• Referrals to other medical specialists
• Sexually transmitted infection testing
• Sports medicine
• Travel consultations
• Mental Health Services

UChicago Student Wellness is committed to promoting the mental health and wellbeing of UChicago undergraduate and graduate students by providing accessible, high-quality, culturally sensitive mental health services. Mental Health services include:

• Academic Skills Assessment Program
• Let’s Talk (drop-in therapy sessions)
• Psychiatric consultation
• Referrals to other medical or mental health specialists
• Substance use evaluations
• Therapy (individual and couples)
• Therapy groups
• TimelyCare (virtual mental health service)

Health Promotion

UChicago Student Wellness is committed to enhancing the environment and community at UChicago to promote lifelong behaviors and to empower students to improve their quality of life and reach their highest potential. Wellness programming includes:

• Alcohol and other drugs abuse prevention programs
• Better Together
• The Body Positive Program
• Mindfulness Meditation
• Mental Health First Aid
• Refresh Sleep Program
• Stress Kits
• Sunny Spots
• Uncommon Nights
• Wellapalooza
• Wellness Coaching

Student Insurance

All students registered in an insurance-required program are enrolled in the  University Student Health Insurance Plan (U-SHIP) , administered by UnitedHealthcare StudentResources, unless they waive coverage by providing proof of alternate comparable coverage.

Related Links

• Health Promotion Services and Programs
• Important Resources: Contact Information
• UChicago Student Wellness Appointments

UChicago Social : Campus and Student Life

Pritzker Free Clinics

• Bridgeport Free Clinic
• CommunityHealth
• Maria Shelter Medical Clinic
• SEVA Free Clinic
• South Side Free Clinic
• Washington Park Children’s Free Health Clinic

Preceptors must be UChicago / Northshore:

-Faculty -Fellows -Chief Residents

Resident physicians are not fully-independently licensed and are not able to serve as preceptors.

The mission of our free clinics is to provide superior health care in a compassionate manner, ever mindful of each patient's dignity and individuality. To accomplish this mission, interprofessional teams call upon the skills and expertise of all who work together to advance medical innovation, serve the health needs of the community, and further the knowledge of those dedicated to caring.

We have six community clinics throughout Chicago—the West, North, and South Sides—treating uninsured patients in communities that are underserved by the healthcare system in a variety of cultural contexts: Hispanic neighborhoods, a shelter for homeless women and children, and an Asian-American immigrant population, among others. These clinics a) provide excellent patient care, b) allow our students to gain hands-on experience in both patient care and medical service, and c) provide leadership opportunities for our students in the realm of clinic management and community outreach.

Over 90% of our trainees pursue work at our free clinics and list these experiences as among the most meaningful activities of their medical school career. This service work is an investment in medical training that can serve the community at the same time: with a successful free clinic program, underserved patients in areas without accessible health care can receive treatment, and medical students can begin to build service work into their practice, integrating it into their future careers.  All our Free Clinics require that medical student patient care is supervised by a fully-licensed physician for clinic to run (includes UChicago & Northshore Faculty, Fellows, or Chief Residents). 

In one year*, Pritzker’s Six Free Clinics have:

• Held  140 Clinic Sessions
• Have seen  507 Patients  
• Involved  243 individual Student volunteers  (most volunteer 3x or more!)
• Involved  53 individual Preceptors  (many volunteer 2x or more!)
• Involved  41 Resident  Volunteers

*Data pulled from March 2023 through March 2024 reports.

Interested in being a Preceptor Volunteer at the Pritzker Free Clinics?

Sign up to precept at one of the six Free Clinics  HERE: https://time-portal.uchicago.edu/FreeClinic

Questions? Email Dr. Wei Wei Lee at [email protected]

2024-2025 Free Clinic Faculty Advisors

Our free clinic faculty advisors play a crucial role in providing ongoing mentorship to the student leadership boards of our free clinics. They regularly serve as preceptors during clinic sessions, ensuring both exceptional patient care and enriching hands-on learning experiences.

Arti D. Tewari, MD

Advisor to the SEVA Free Clinic

David Hampton, MD

Advisor to South Side Free Clinic

Diandra Lucia, MD

Advisor to the Maria Shelter Free Clinic

Ethan Molitch-Hou, MD

Advisor to CommunityHealth Free Clinic

Icy Cade-Bell, MD

Advisor to the Washington Park Free Clinic

John Yoon, MD

Advisor to Bridgeport Free Clinic

Jonathan Lio, MD

Sonia Oyola, MD

Advisor to Maria Shelter Free Clinic and South Side Free Clinic

William Parker, MD, PhD

Recognizing our free clinic preceptor volunteers.

The success of our free clinics would not be possible without the service and commitment of our free clinic faculty, fellow and chief-resident volunteers who work alongside our students at each clinic session.  Over the past year, the following preceptor volunteers have made a significant impact on our students, patients, and communities through their clinical work and teaching at our free clinics:

Thank you to every Preceptor Volunteer – our Free Clinics could not operate without you!

* Data pulled from March 2023 through March 2024 reports. 

All our Free Clinics require that medical student patient care is supervised by a fully-licensed* physician for clinic to run (includes UChicago & Northshore Faculty, Fellows, and Chief Residents). If there is not a fully-licensed preceptor supervising, clinic has to be canceled.

*Resident physicians are not fully-independently licensed and are not able to serve as preceptors.

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The Office of International Affairs

• About / Contact
• Prospective Students
• Admitted Students
• Maintaining a Full Time Course Load
• Address Update Requirement
• STEM OPT Extension
• Maintain Valid Documents
• Program Extension of I-20 or DS-2019
• Shortening Program/Finishing Early
• Leave of Absence and Withdrawal
• Adding a Dependent
• Health Insurance Requirements for J-1 Exchange Visitors
• J-1 Status: Two-Year Home Residency Requirement & Two-Year Repeat Bar
• Transferring visa sponsorship to the University of Chicago
• Transferring Record to a New School
• Inviting Friends and Family to the University
• Employment Resources for International Students
• Employer Guide for Hiring International Students
• On Campus Employment
• J-1 Student Off-Campus Employment Based on Severe Economic Hardship
• OPT (Optional Practical Training)
• Curricular Practical Training (CPT)
• Employment with an International Organization
• F-1 Student Off-Campus Employment Based on Severe Economic Hardship
• Academic Training (AT)
• Visiting Students
• Employees and Researchers
• Administrators and Faculty
• Spouses and Partners

OIA Newsletters:

Sign up here

Student Quick Links

Request a Travel Signature

Tax Info for F-1/J-1 Students

Admitted Students: Request an I-20 or DS-2019

Work Authorization for F-1/J-1

Travel Information

Check-In for New Students

Visa vs. Status - Learn More!

OPT Reporting Links:

• F-1 OPT Update Form
• F-1 STEM OPT Update Form

Scholar/Employee Quick Links

J-1 Check-in Form

J-1 Occasional Lecture Short-Term Consult Request

H-1B/TN/E-3 Check-in Form

Travel Re-entry Form

Travel Guidance

J-1 and H-1B Orientations @ OIA

Tax Info for International Students and Scholars

Labor Condition Applications

Administrator Quick Links

H-1B TN E-3 Sponsorship Request

J-1 Request Form

Checklist J-1 English Language Requirement

AEPA Instructions

Deemed Export Control Attestation (for H-1B and O-1)

Graduate NDVS Request

J-1 Funding Requirements

Related Links

Campus and Student Life

Career Advancement

International House

UChicagoGRAD

Office of Multicultural Student Affairs

Student Manual

Please see the links below for specific information:

• Documents Needed for Travel
• OIA Travel & FAQ Document - Winter 2019

Travel Signature Validity

• Renewing Your Travel Signature
• Do I Need a New Visa?
• Third-party country applications
• Administrative Processing/Background Checks

Visa Validity and Arrest Records

• Practicing Your Visa Interview
• Automatic Visa Revalidation for Short Trips to Canada, Mexico or the adjacent Caribbean islands
• J-1 Grace Period
• F-1 Grace Period
• Customs Declarations and Bringing Items into the U.S.
• Tell Us About Your Travel Experience & Traveler Redress Information Program (TRIP)
• General Travel Tips & FAQs

Documents Needed for Travel    

To reenter the U.S. from abroad, you will need the following documents based on your status:

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Travel Signatures

Travel signatures, also called 'travel endorsements', are OIA adviser signatures that can be found on your I-20 (page 2) or DS-2019. When OIA provides a travel endorsement on your document, it is confirming to the U.S. government that you are eligible to return to the University.  Anytime you travel internationally in F or J  (including F-2/J-2 dependents), you must have a valid travel signature on your I-20 or DS-2019 at the time of re-entry to the U.S.

Travel Signature on I-20 (F-1 Student): Page 2

Travel Signature on DS-2019 (J-1): Page 1

Travel signatures are valid for 12 months from the signature date listed on the I-20/DS-2019 (shown above) regardless of the number of times in that 12-months you have traveled abroad and re-entered the U.S. If you are an F-1 student on post-completion OPT , then your travel signature will be valid for 6 months only.  Travel signatures are located on page 2 of I-20s or in the lower right hand corner on page 1 of DS-2019s. 

For the example listed above:

• Travel Signature Issued: 12/07/2000
• Travel Signature expired: 12/06/2001  (one year validity)
• Expiration for student on OPT: 06/06/2001  (6 months validity)

For a complete list of documents needed to re-enter the U.S. please see " Documents Needed for Travel " on our website.

Getting a New Travel Signature  

Need a new I-20 (F-1) or DS-2019 (J-1) for travel or visa renewal, due to a lost or damaged document, or do you just want a reprint due to recent updates to your document? You can submit the form via the following link:  https://internationalaffairs.uchicago.edu/content/i-20ds-2019-reprint-shipment-request-form

Please note that OIA will also hold Travel Signature Tablings on campus during peak travel seasons, these are announced in our newsletter. 

Federal regulations allow OIA to email versions of the I-20 and DS-2019 to you for travel, visa acquisition, etc. Once received by email, you are required to print and sign your most current I-20 or DS-2019, and carry it with you on your return travels to Chicago/U.S. Be sure to print, sign and carry your I-20 or DS-2019 in your carry on luggage as you will not have access to your checked bags until after you clear passport control. A copy on your phone screen is insufficient and may cause delays at entry. If you do not have your I-20 or DS-2019 with you, you may be issued a Form I-515A (conditional entry into the U.S. in F-1/J-1 status). Form I-515A allows you to enter the U.S. conditionally—if issued to you, please follow-up with your OIA adviser after you return.

Visa Renewal Information

Visa stamps are available outside the U.S. only. Their sole purpose is for entry into the country; once you are in the U.S., you only need to renew an expired visa if you leave the U.S. and want to return in the same status.  Please see this page for more information on the difference between a visa and status.

Visa Eligibility

You continue to be eligible to apply for an F-1 or J-1 visa for the duration of your F-1 or J-1 status, including any periods of post-completion Optional Practical Training (OPT) or Academic Training (AT) that follow your program.  OPT and AT are continuations of your F-1/J-1 status, respectively, and you remain eligible to apply for a visa anytime your SEVIS record is still active (e.g. until your OPT/AT end date). However, visa approval and issuance is always up to the individual consular officer reviewing your case.

Visa Application/Renewal Materials

To renew your visa, you will need the following documents:

Current visa wait times can be viewed on the State Dept website. Look specifically at the wait times for "student/exchange visitor visas." 

Third-Party Countries & Visa Applications

OIA recommends applying for a new visa in your home country whenever possible.  Attempting to renew your visa in a "third party country" (i.e. not the U.S. and not your home country), can cause application delays or even rejections. Accepting and approving third party applicants is at the discretion of the specific embassy or consulate you wish to visit.

If you are hoping to renew your visa in a third party country, you must check with the individual embassy or consulate at which you want to apply. Verify:

• If they accept third party applicants
• If it is likely your application will be delayed or rejected, and
• If they have an estimated time frame for third party applications

Often third party countries must clear your application with your home country, which can cause significant application delays or even rejections. 

If you have had a U.S. arrest or conviction for a crime in the U.S., including driving under the influence of alcohol or driving while intoxicated, it is possible that your visa has been revoked without you being aware of it.  If you are in this situation, contact the embassy/consulate where you received your visa to check its validity.  If it has been canceled or revoked, contact OIA and we can also assist you in finding a reputable immigration attorney, if the need for such services were to arise.  See the OIA news article additional information.

Practice your Visa Interview

You will only have 2 or 3 minutes to make your case for the visa, and you should have thought about certain issues in depth. For example, you should be prepared to explain what you are studying, what you plan to do after your studies are completed, why you want to study in the U.S. rather than your home country, why you will return to your home country after completion of your studies, and more.

It is important to note that F-1 and J-1 statuses are strictly  non-immigrant  statuses; if you show immigrant intent, the visa will be denied. At your visa interview, you should truthfully answer all questions, but you should only answer the questions asked and not offer any additional information.  For more tips on applying for a non-immigrant visa, please see this document from NAFSA.

Administrative Processing (Background Check)

In response to applications for visas, consulates may refer the applicant to "administrative processing" (background check), based on any number of factos.  These can include (but are not limited to): the applicant's field of study or research, country of citizenship, location of the visa application, or on ties that may be actual (by citizenship or birth) or assumed, such as with a country having a predominantly Arab or Muslim population. Students from China often receive background checks, as well as students applying for a visa in a third party country .

These checks usually take six to eight weeks , although occasionally they take longer. Once the Visa Officer initiates a security check, the consulate must wait for an answer from Washington, D.C. to issue an entry visa. No matter how long the delay lasts, neither the University of Chicago, the consulate, or the Department of State in Washington can influence the length of the background check. Pleas by universities or applicants that the delays are causing inconvenience or hardship do not have an effect on the process. 

Security checks may be repeated. Even after you have undergone one security check in the past, another may be made each subsequent time that you apply for a visa, even after a short visit abroad, and even if you will be returning to continue your study or employment at the same institution in the U.S. Please notify your adviser if you are subjected to a background check. It is also wise to discuss the possibility with your PI or academic adviser  before  you travel, notifying them that you may be delayed in your return to research, classes, etc. Please remain patient with the system.

To help prevent background checks based on third party visa applications (visa applications in countries other than your home country), we always recommend applying for your visa in the country that issued your passport.

If you might be subject to a background check based on your research in a field of science or technology that is tagged for closer scrutiny based on the so-called Technology Alert List, you may be able to forestall or at least shorten the check if you bring a letter from your department or PI with you detailing your research. Please have your faculty advisor or PI follow  these guidelines when writing the letter.

Automatic Visa Revalidation: Short Trips to Canada, Mexico or the adjacent Caribbean islands

F and J students whose visas have expired and who plan to travel to Canada , Mexico or the  adjacent Caribbean islands  for 30 days or less may re-enter the U.S. as though their visa were still valid. This applies also to F and J students who changed their status in the U.S. and whose visa is in the category in which they entered the U.S. Your F-1/J-1 status must still be valid when you return.

Documents required for reentry to the U.S. include:

• Valid I-20, DS-2019 or I-797 Approval Notice form; I-20 or DS-2019 must have valid travel signature
• Valid passport
• Expired visa (either in current passport or previous passport)
• Approval Notice of change of status, if applicable
• I-94 Departure record printout

Automatic revalidation  does not  apply to students who are nationals of Iran, Syria, Sudan or Cuba or who applied for an F or J visa during their visit and were denied. It also does not apply to those who are returning from another country via Canada, Mexico or the Caribbean islands.

More details can be found here and here . You can also review our Automatic Visa Revalidation handout here .

Grace Period

'Grace Period' refers to the cushion of time before and after your F-1/J-1 program that allows you to be in the U.S. to prepare for your program or prepare for departure.  The length of the Grace Period varies for F-1 and J-1 students. Only certain activities are allowed during your grace period.  The grace period is not shown on your I-20/DS-2019 or any other document.

J-1 Student Grace Period Length:

• This grace period at the beginning of your program allows you time to settle in and begin looking for an on-campus job , if you so choose.
• During the grace period following your end date you may NOT attend classes or work

F-1 Student Grace Period Length

• During the grace period following your end date you may NOT attend classes or work.

Activities Allowed in Grace Period

During the grace period following your end date you may NOT attend classes or work (unless you've been approved for post-completion OPT). However, you can finish incomplete work, incuding working on your thesis, or other required academic completion tasks, such as taking the Bar Exam if you are a Law graduate.

This grace period is just an opportunity to prepare for departure. You can travel within the U.S. or apply for a different immigration status during this time.  Once you exit the U.S. you will not be permitted to re-enter in F or J status if your  program of study has finished or you have not been approved for post-completion OPT. You can re-enter the U.S. in another status, such as tourist, if you choose.

Complying with the Grace Period

Once your I-20/DS-2019 end date passes, you must do one of the following by the end of the grace period:

• Leave the U.S., thus ending your F-1/J-1 status
• F-1: Have an application for OPT pending (if eligible)
• J-1: Have approved Academic Training (if eligible)
• Transfer your SEVIS record to another school (if eligible)
• Have a Change of Status application pending (consult with your new sponsor for guidance)

Customs Declarations and Items Brought Into the U.S.

In addition to providing immigration documents to U.S. officials, you may need to inform Customs officials about certain items you are carrying into the U.S. in your luggage. You will be asked to fill out a customs declaration form on the airplane before landing.  You must read this form carefully and fill it out completely.

It is unlawful to bring some items into the U.S., including certain foods and produce. See the links below for more information.

Visit the CBP website to find the following information:

• What items must be declared when entering the U.S.
• Bringing in Currency/Cash
• Bringing food into the U.S. - restricted items and declarations

Tell Us About Your Travel Experience

In the event you would like to share with OIA your experience traveling to the U.S., with U.S. Customs and Border Protection, and more, please send us an email at: [email protected] . Please know that by sharing your information, we will not take action based on what you provide. Sharing your experience will help OIA gain a better sense of students' individual entry experiences. If you have travel issues and need assistance, please contact your OIA adviser. All questions are optional, but filling in all of the fields will provide a more complete picture of your travel experience and may help identify patterns.

U.S. Dept. of Homeland Security - Traveler Redress Information Program (TRIP)

The Traveler Redress Information Program (TRIP) is managed by the U.S. Department of Homeland Security and allows students, scholars, their dependents, or other travelers to the U.S. to submit inquiry and seek resolution to difficulties they experienced at U.S. ports of entry (e.g. O'Hare International Airport, etc.). If you feel you have been incorrectly delayed or questioned and would like to submit an inquiry, please visit the following webpage:  https://www.dhs.gov/dhs-trip

General Travel Tips

• Valid documents, including a valid visa, do not guarantee admission to the U.S. Admission is always granted at the discretion of the port of entry officer.
• Always use the most recently issued I-20/DS-2019 form. All previous documents should be kept for record keeping purposes, but are not required for travel.
• Authorization to work in the U.S. does not exempt you from visa requirements.
• The I-94 Record changes each time you enter the U.S. If you have a paper I-94 card, it is to be surrendered each time you leave the U.S. When you re-enter, you will be issued an Electronic I-94 Record (except for trips under Automatic Revalidation or if you are arriving from a land border, which will still generate a paper I-94). Canadian citizens are usually issued just one I-94 record that is valid for multiple entries and departures.
• A  travel signature  on your I-20 or DS-2019 form is not required to leave the U.S. (although it may be required to obtain entry to Canada or Mexico as proof of return in the case of a third country national).
• If you have to leave the U.S. suddenly, for example because of an emergency, and don't have a travel signature on your I-20/DS-2019 to return, contact our office as soon as possible via e-mail to  [email protected] . We can assist you while you are abroad.
• If you will be visiting a third country, ensure that you have the proper entry documents for that country. To locate a consulate in Chicago or elsewhere in the U.S., go to:  http://www.state.gov/s/cpr/rls/fco/
• Under no circumstances should you re-enter the U.S. on a B-1/B-2 visa or under the visa waiver program while you are enrolled here. Enrollment in a course of study and employment are prohibited under those statuses and you would be in violation of that status and would have to leave and re-enter the U.S. again to resume your studies.
• The  re-entry requirements  refer to those who will be outside the U.S. for a temporary absence (a short break of 5 months of less). They do not apply to students who are returning from an official leave of absence.

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Passport Health

Chicago-Area Travel Clinics

Travel immunizations like rabies and typhoid are just the beginning. If you’re traveling, Passport Health will make sure you have all the necessary shots, whether they’re recommended or mandated.

Some countries require proof of yellow fever vaccination for entry. You can receive the yellow fever vaccine and yellow card (proof of vaccination) at Passport Health.

It has been 40 years since vaccine-preventable disease case levels have dropped dramatically, but they have not eliminated. Large swaths of the population are still advised to get routine vaccinations . Take precautions to ensure your safety on your next vacation.

Travel items such as traveler’s diarrhea kits, mosquito repellents, and even B-12 shots are accessible. See our Passport Health store to learn more !

Clinics and Additional Information

Passport health chicago - lakeview travel clinic.

Schedule an appointment today by booking online or calling 872-250-5758 .

Parking - A bus stop for the 8 is in front of the clinic and across the street, depending on direction traveled. Parking is available on the north side of the building.

Passport Health Chicago - River North Travel Clinic

Schedule an appointment today by booking online or calling 872-231-0518 .

Directions - The Brown and Purple lines have exits at Franklin and Superior, the clinic will be immediately to the north, on the west side of Franklin. Parking is available off Superior Street.

Passport Health Chicago - West Loop Travel Clinic

Schedule an appointment today by booking online or calling 872-231-0623 .

Parking - There is ample metered parking available on the street. Once you enter the building, proceed to the 4th floor and stop at the reception desk to check-in.

Passport Health Downtown Chicago Travel Clinic

Schedule an appointment today by booking online or calling 312-641-6228 .

Landmarks - Our clinic is just south of Chicago City Hall. A variety of parking and public transport options are available to the clinic.

Passport Health Evanston Travel Clinic

Schedule an appointment today by booking online or calling 224-504-1411 .

Landmarks - Passport Health's Evanston office entrance is located at 1718 Sherman Ave. between Campus Gear and CouCou & Olive.

Passport Health Glen Ellyn Travel Clinic

Schedule an appointment today by booking online or calling 331-253-4423 .

From East Roosevelt Road - Turn left onto Nicoll Way. Proceed north past the U.S. Bank and the pond and make a right at Building D. Follow the parking lot south to a street that connects Buildings D and B. Parking is available all around Building B.

From West Roosevelt Road - Turn right at the first entrance after Highway 53. The clinic is in Building B, which will be directly to the north of you.

From Highway 53 - Turn onto Roosevelt Road headed west. Enter the complex by taking the next available right hand turn. The clinic is in Building B, directly to your north.

Passport Health Hinsdale Travel Clinic

Schedule an appointment today by booking online or calling 331-259-9115 .

Parking - There is plenty of parking in the lot and Passport Health is located on the 3rd floor.

Passport Health Naperville Travel Clinic

Schedule an appointment today by booking online or calling 331-225-1600 .

Cross Streets - Our Naperville office is located on 552 S Washington St. between Aurora Ave. and W Hillside Rd, in downtown Naperville. There is plenty of parking available behind the building. Our office is located on the second floor in suite 203.

Passport Health Orland Park Travel Clinic

Schedule an appointment today by booking online or calling 708-742-7155 .

Parking - Our Orland Park office is on 165th Street, just west of 96th Avenue. Ample parking is available in front of the clinic.

Passport Health Rolling Meadows Travel Clinic

Schedule an appointment today by booking online or calling 224-228-4009 .

Directions - Passport Health Rolling Meadows is located on Algonquin Rd. and Orchard Dr. Commuting to our office is convenient with easy access to Illinois Route 53/I290 and the I-90 interchange.

Passport Health Vernon Hills Travel Clinic

Schedule an appointment today by booking online or calling 224-372-8455 .

Parking - Our building is located directly in front of Brunswick Bowl. The parking lot to our suite is available in the back of the building.

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Travel clinic locations

Travel vaccinations.

Find a location to begin your care. Services are by appointment only. Learn more about how to prepare for your appointment and what to expect.

Easy to access locations close to home

Downers Grove 3825 Highland Ave., Suite 103 Downers Grove, IL 60515 630-275-2900

Elk Grove Village 1502 Elmhurst Rd. Elk Grove Village, IL 60007 847-228-0515

Hazel Crest 17850 S. Kedzie Ave. Hazel Crest, IL 60429 708-799-8245

Lake Zurich 350 Surryse Dr. Lake Zurich, IL 60047 847-842-7565

Libertyville 801 S. Milwaukee Ave. West Tower, LL403 Libertyville, IL 60048 847-990-5527

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Whether traveling for business, recreation or academic enrichment, the Travelers Service can provide necessary health services for a successful and enjoyable trip.

Katherine Duvall MD, MPH, is the director of the Travelers Health and Immunization Service.  She is on the faculty of the School of Public Health and board-certified in Occupational Medicine. She and her staff provide customized immunization and preventive medical treatment plans to those who plan to travel throughout the world. Dr. Duvall sees travel patients 14 years of age and older.

David Marder MD, MPH is dual certified in Internal and Preventive (Occupational) Medicine. He is the Director of the University Health Services the primary medical service for faculty, staff, and students at the University of Illinois at Chicago. Dr. Marder sees travel patients 16 years of age and older.  

Dr. Susan Buchanan, Clinical Associate Professor and Associate Director of the Occupational Medicine Residency Program, is dual certified in Family and Preventive Medicine (Occupational).  She practiced primary care for over a decade prior to joining the department, and sees travel patients 12 years and over.

• A review of the individual's medical history to assess specific risks related to foreign travel.
• Advice on the safety and health risks associated with specific destinations, based on CDC (Center for Disease Control) and WHO (World Health Organization) recommendations.
• Tips on avoiding or mitigating common travel illnesses.
• Administration of required immunizations (including Yellow Fever, where applicable)
• WHO International Certificate of Vaccinations provided
• Preventive medications and treatments
• Evaluation of travelers returning with health issues related to foreign travel
• Travel health programs for groups and corporations

Depending on requirements and individual patient needs, the following immunizations are offered at the Travelers Health and Immunization Service*:

• Hepatitis A
• Hepatitis B
• TB Skin Test
• Tetanus/Diphtheria Typhoid
• Yellow Fever

*To allow for optimal vaccine protection, we recommend appointments to be scheduled four weeks prior to anticipate travel.

For appointments please call 312-996-7420

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Immunization Compliance

UChicago Student Wellness

Required immunizations.

Under State of Illinois and University policy , students must submit proof of immunization for a variety of non-COVID diseases upon enrolling at the University.  

The list of immunizations that students must comply with are based on their program of study and will be included in their list of action items in the “Medical Clearances” section of the  my.WellnessPortal  (applicable to most students in programs/research that convene in person). Generally all new students are required to present proof of immunity from:

• Diphtheria, Tetanus, Pertussis
• Meningococcal (for students entering the University under the age of 22)

Please ensure that all records are in English; translations of non-English documents must be certified. The University does not provide translation services, but advice on finding a service can be found on the  Office of International Affairs website .

For detailed instructions on how to submit proof of immunization, view this Step-by-Step guide  and this Immunization Webinar .

Deadlines for Immunization Compliance

• New students participating in any University on-campus program that begins Summer Quarter 2024 will need to show proof of immunity or have an approved exemption by July 5, 2024 .
• Students needing immunizations may schedule an appointment at Student Wellness anytime after May 26.
• New students participating in any University on-campus program that beings Autumn Quarter 2024 will need to show proof of immunity or have an approved exemption by October 25, 2024 . 
• Students needing immunizations may schedule an appointment at Student Wellness in August.

Required Immunization Forms

• Medical students have additional requirements including proof of COVID-19 vaccination. These additional requirements can be found on the  medical student immunization form.
• Non-medical students may use and upload the non-medical student immunization form or upload a copy of their immunization record.

Students may request an exemption to the University and State of Illinois immunization requirements for the following specific reasons:

• Medical (as attested by your healthcare provider)
• Religious (objection on religious grounds as set forth by your specific religious belief)
• Remote-only study (granted on a quarter-by-quarter basis at the discretion of the student’s Dean of Students office)  Remote-only means you will not be on campus at all during the quarter.

How to Submit Your Exemption Request

To request an exemption you will need to log in to your my.WellnessPortal using your University CNET ID and password.  The exemption forms are available under the Medical Clearances tab under the heading “Clearance Exemptions”.  You will upload the completed form for each required immunization for which you are seeking an exemption.

For further instructions how to submit immunizations or exemptions, please view this Step-by-Step Guide .

Non-Compliance

Students who are not in compliance with the University and State of Illinois immunization policy are subject to restrictions on course registration as outlined in the  Student Manual . 

Immunization Records

To request a copy of your prior immunization records from the University of Chicago, please email UChicago Student Wellness at  [email protected] .

Vaccines Offered at UChicago Student Wellness

View the  list of vaccines  UChicago Student Wellness currently offers (most are offered free of charge; a few incur a small fee).

Students in need of University and State of Illinois required immunizations can receive them at Student Wellness during one of our upcoming Immunization Clinics .

COVID-19 vaccines and booster shots are available in the U.S. from pharmacies and other local providers, and it is often easiest to schedule a booster appointment there. You can find a nearby vaccine site by visiting  vaccines.gov .

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